Note:  This procedure should be reviewed at the time of application for Canada Research Chairs to ensure that salary, benefits and stipends are properly budgeted as these awards can impact operating budgets.

• Office of Research will notify the recipient's Dean's office when confirmation of the CRC appointment is received by the President and the Vice-President-Research and advise as to new account numbers.
• Dean's Office will complete Canada Research Chair  Appointment (internal) Form or Regular Faculty Appointment Form for external candidate.  Internal form will be directed to VP-Academic for signature.  This form will be returned to Dean's Office for distribution.
• Office of V-P Academic and Provost will prepare congratulatory letter to the CRC recipient to formally acknowledge the award from the President and will include notice of award in President's report to Board of Governors.
• External candidates will be appointed through regular faculty appointment process.
• Expenses covered by CRC funding will be accounted for in fund 105 (research).
• CRC funding will cover salary (including any stipend), salary increases and benefits.  The first call on CRC funding will be salary and benefits.  Salary and benefits will be charged to the appropriate accounts, at source, through the payroll system.  In a year when CRC  funding is not adequate to cover all salary and benefit costs, the department may elect to (a) not charge part or all of the stipend to the CRC account or (b) charge salary and benefits to the CRC account based on a percentage split handled through the payroll system.  Any funding shortfall is to be provided by the Faculty/Department operating funds.
• CRC grant amounts and payroll costs will be reviewed annually (as part of annual faculty budget submissions) to ensure that the payroll system reflects the appropriate account distribution.
• Free balances in operating accounts, resulting from CRC funding, are at the discretion of the Dean.
• The Office of Research administrative charge will be levied in full at the beginning of the award period.  The administrative charges are $5,000 for Tier II awards and $10,000 for Tier I awards.
• All other CRC expenses must be charged to the correct accounts at the time of payment/charge.
• At the discretion of the CRC recipient's home faculty/department, either one or two project numbers will be assigned, one for all expenditure types or one for the faculty member's salary, benefits and stipends and another for the other research expenses.

Finance
January 2002