Chargeouts

Chargeouts

A chargeout is an internal billing for supplies/consumables or an identifiable service.

Requests for internal billings should be directed to Finance and must include the following information:

a)    detailed description of the services or supplies provided
b)    accounting period to which the charge applies
c)    amount to be charged
d)    account to receive the chargeout income (object 4011 - chargeouts-internal)
e)    account to be billed

The format of the request can be 1) e-mail, or 2) electronic file using the Finance template. Requests for chargeouts must be submitted by authorized persons.

Some examples of approved chargeouts are:

Chem Stores
Engineering Machine Shop
Computing charges
Fax/Photocopying
Vehicle rental

Notes:

Internal billings cannot be charged to fixed asset or travel objects
This procedure refers only to non-salary expenses. For information regarding salary expenses, please see the appropriate procedure(s).
This procedure is subject to the minimum dollar amount specified in the Small Dollar Procedure.

Finance
November 2008