PROMISSORY NOTE CHECKLIST

OVERALL CHECK—

• IS IT AN ACCEPTABLE FORM OF FUNDING TO USE ON A PROMISSORY NOTE?

• DOES THE PROOF DOCUMENT INDICATE THE AMOUNT OF FUNDING AND THAT THE FUNDING IS SPECIFICALLY FOR THIS TERM?

Things you can’t claim on a Promissory Note:

• RESP funding
• Scholarships, bursaries, loans from outside Canada or the USA
• Personal student loans
• Employer reimbursements
• A promise to pay later from personal sources or a Co-op job
• Passport to Education
• Tuition Vouchers
• Proof of student loan funding from the CanLearn site
• External scholarships, bursaries, awards payable to the student

Using OSAP?

• Screenshot of your Funding Summary page from the OSAP website showing funding specifically for this term, OR
• Screenshot of an estimate from the OSAP website showing funding specifically for this term
• You can’t claim the Ontario Student Opportunity Grant funding on your Promissory Note

Using other provincial student loans?

• Copy of your assessment showing funding specifically for this term

Using uWaterloo scholarships, bursaries, awards or a GRS?

• Screenshot of your Quest Financial Aid page, OR
• Screenshot of your Quest financial details page showing Anticipated Aid, OR
• Copy of a letter or email verifying the amount of funding and that it’s for this term

Using scholarships, bursaries, awards from Canadian or USA organizations other than uWaterloo?

• Copy of a letter or email verifying the amount of funding and that it’s for this term
• You can’t claim scholarships, awards, or government loans from outside Canada or USA

Using an RA/TA?

• Copy of a letter or email verifying the amount of funding and that it’s for this term
• If you’re also getting scholarships/awards this term, and they’ll leave a balance on your account less than $100.00, you can’t use your RA/TA to pay your fees directly

Using a Tuition Benefit because your parent is a uWaterloo employee?

• Be sure your parent completes the online form and submits it
• Once the form has been submitted, you can complete your Promissory Note; the receipt number from the Tuition Benefit submission will automatically appear during the Promissory Note submission process, so you don't need to attach a Tuition Benefit form as a proof document.
• The Tuition Benefit is only applied to charges for Tuition, Co-op Fee and Work Report Marking Fee, not all the other incidental fees

Using a Tuition Benefit because you’re a uWaterloo employee?

• Be sure you complete the online form and submit it
• Once the form has been submitted, you can complete your Promissory Note; the receipt number from the Tuition Benefit submission will automatically appear during the Promissory Note submission process, so you don't need to attach a Tuition Benefit form as a proof document.
• The Tuition Benefit is only applied to charges for Tuition for up to two .5-credit courses each term

Using a Third-Party Sponsorship?

• Copy of a letter from your sponsor that states—
• Your name
• The start and end dates of your funding
• Name, address, email address and phone number of sponsor
• Any fees your sponsor won’t cover

Using a Seniors Bursary?

• Copy of your passport, birth certificate or driver’s licence as proof that you’re 65 or older

Are there still fees for this term which aren’t covered by your funding?

• Attach a scanned copy of a receipt from making a payment of this amount at your bank
• Attach a screenshot of your payment confirmation page from making a payment of this amount using online banking
• Attach a copy of a certified cheque, money order or bank draft from a Canadian or USA bank for this amount
• Attach a copy of a wire advice from making a payment of this amount by international wire transfer or Travelex bank-to-bank transfer
• Your payment must be dated on or before the due date to avoid a Late Fee.