Present: Neil Patterson, Ernie Hanson, Mike Borkowski, Charles Woods, Dave Kibble

97.2 Upgrade

A number of issues and tasks related to the 97.2 upgrade were discussed, including:

• the date is set for early during the week of July 20th
• SunOS patches are noted in the upgrade documents (Charles to forward); these could be installed prior to the upgrade
• the webvoyage directory structure needs to be examined
• we appear to have sufficient disk space (48GB) partition that Endeavor is happy with
• there is a risk though that there will be an unmirrored period where a disk failure would cause some potentially significant problems
• a set of documents is available in the project space (some are in word format; we'll convert as requested)
• the upgrade is likely to take Endeavor 1-2 days to complete
• we will do a complete system backup prior to the start of the conversion process; we are waiting for a checklist of steps and milestones from Donna Hillcoat
• we will need to verify the distribution of software on the various servers that will be performed (or not)
• no upgrades to Oracle were noted
• the limits problem will likely disappear with the new stateful web (to be reviewed)

Database Security

Some of the concerns as discussed at VPMG were noted. Further information on options, rules and policies is pending from Endeavor (Donna Hillcoat).

Public Printing

The current recommendation is an arrangement with Graphics services involving PrintMaster in the short term, followed by an investigation of the GM software (Fall 98 and Winter 99). This depends to some extent on the timing of the GM option. Dave has asked John Cunningham and Mike Jack/Linda Norton for confirmation/agreement to this plan. Charles will get a demo of the PrintMaster software from Ron Hossler.

TUG Web Space

There was general agreement that a move of the TUG web site from "library" to one of the Trellis boxes was a reasonable step. Dave has sent a note to Mark Wilson to verify that Endeavor has no concerns. This is also something that could be done in a separate area prior to the upgrade (Charles and Ernie to work out the details as needed). This is a limited space (approx. 20 pages) which will see no substantial increase in the short term. The more important issue will be in access numbers (e.g. as ERL usage increases). Most of those staff needing account access for maintenance already have accounts on a Trellis server.

Server Upgrade

Dave has asked Mark Wilson for a recommendation on how we plan for an upgrade to the server infrastructure. The peak load is anticipated in October.

Other Items

• Support - Discussions are continuing with Jay and Martin regarding oncall support; interim arrangements are in place for the next few weeks. There is a need/desire to develop some general documentation regarding the operation and troubleshooting checklist for the application. Charles will try to pull together an initial "how it works" write-up to start things off.

• IP restrictions - Dave to check to ensure that we have all of the necessary IP sets to implement this properly.

• Downtime - Charles has been logging any known or substantial downtime events. Some improvements are still pending on the regular Sunday/Monday database processes.

• Shells/xhier - Completion of these will wait until after the 97.2 software is available and the upgrade completed.

• Swappable Disks - The new hot spares have arrived and are waiting installation. Ernie to send a note to Charles on a possible schedule (likely before the upgrade).

• Z39.50 - Ernie to verify the startup script.

• IST Demo - Charles will arrange for the demo of the functional software.

• Problems - The "temp space" problem remains under investigation, as is the leftover process issue (possible WinU connection). Additional follow-up with Neil/Ernie/Charles as needed.

• Outstanding Items - A number of outstanding items need to be looked at after the upgrade in order to "complete" the project. These include some documents, like the central site agreement and disaster recovery paper.

• Vacations - Neil is scheduled to be away from August 5-24; Dave is away from July 27 to Aug 7