1. Purpose

This document provides a framework for responding to major emergencies and is informed by the following operating assumptions: (1) the first decision in response to an emergency is often the most critical and fundamental; (2) response to emergencies will be conditioned by caution and minimization of risk; (3) each emergency will have unique features requiring case-specific decisions and reactions; (4) redundant channels of communication (e-mail, telephone, paging, text messaging, etc.) will be instituted to ensure as complete campus coverage as possible.

2. Procedure

A. In a potential or real emergency situation, a member of the University on or near the site should first do what is indicated by the circumstances (e.g., pull the fire alarm, call 911, warn nearby people who may be in danger, see to her/his own safety) and then immediately call UW Police (2-2222 or 519/888-4911).

B. UW Police will immediately implement the normal response (e.g., fire call, police call, or as appropriate). If the situation warrants, UW Police will notify the President and / or other members of the Emergency Response Group.

C. The President and / or other members of the Emergency Response Group will decide whether the situation requires a full emergency response and will convene the Emergency Response Group as appropriate/time permits.

D. Any member of the Emergency Response Group may serve as Chair and the Emergency Response Group will have the power to act in all matters regarding the commitment and use of University personnel, equipment and financial resources, and in the calling for assistance from other organizations, as may be required in their judgment to cope with the emergency.

3. Membership of the Emergency Response Group

President
Vice-President, Academic & Provost
Vice-President, Administration and Finance
Associate Provost, IST
Secretary of the University

4. Resources and Resource Alternates to the Emergency Response Group

Director of Police & Parking Services / Coordinator of Projects and Student Security
Director of Health Services / Supervisor of Health Services Operations
Director of Safety / Safety & Environmental Health Officer
Director of Communications & Public Affairs / Assistant Director, Media Relations
Director of Custodial & Grounds Services / Director , Maintenance & Utilities
Director, Information Systems (Finance, Research and Infrastructure) / Director, Network Services

5. Preparedness

A. Emergency Operations Centres. A primary centre and an alternate centre will be equipped and maintained.

B. Contacts. Coordinates of the Emergency Response Group and resource people / resource alternates are provided to each of these individuals.

C. Training. Training needs are assessed on an ongoing basis and implemented as required re, for example: evacuation, spills response, securing / control of scene exercises, identification of individuals at risk.

D. Review of Policy. This policy, along with the status of UW's training, communications and procedures, will be reviewed annually, in consultation with municipal authorities.