1. GENERAL

Solicitations in the name of the University for donations of cash or in kind are to be coordinated through the Development Office, which will maintain records detailing all interactions between the University and corporations, foundations and all individual supporters of the University. The funds affected by this policy are those which support specific University projects and programs, including those conducted by individuals as employees or representatives of the University, and by academic or administrative units of the University. The policy applies also to private sector donations for support of research activity in which case the office of the Vice-President, University Research will participate in decisions concerning the appropriateness of proposed solicitations.

2. CASH

Academic or administrative units, faculty, staff and students who wish to obtain funding from a corporation, foundation or individual in the name of the University are advised to contact the office of the Vice-President, External Relations prior to any formal solicitation for the funds. The Vice-President, External Relations, in consultation with the appropriate officers of the University, will make the final decision.

3. GIFTS-IN-KIND

The University will receive gifts-in-kind in support of teaching, research and administrative activities and to enhance the cultural and other collections of the University. All gifts-in-kind become the property of the University. All proposals for gifts-in-kind are to be referred to the Office of the Vice-President, External Relations together with supporting documentation and a recommendation for acceptance signed by the President, the Vice-President, Academic & Provost or other appropriate University officer, in particular the Deans. The Vice-President, External Relations will determine, after appropriate consultations, whether the gift should be accepted and what costs are associated with the acquisition, maintenance, insurance or other liabilities of the gift. The Vice-President, External Relations will be responsible for such action in all instances where the value of the gift exceeds $1,000, and will in all cases be responsible for appropriate acknowledgement of gifts, including receipts where appropriate.

Independent evaluations for income tax purposes are normally the responsibility of the donor; however, the University may participate on occasion.

Special standing procedures may be arranged for areas in which there is a large volume of gifts-in-kind (e.g., University library, gifts-in-kind in support of research).

4. ISSUANCE OF RECEIPTS FOR CHARITABLE GIFTS

The Office of Development is the only unit authorized to issue official receipts for gifts made to the University. All requests for charitable tax receipts must be referred to the Vice-President, External Relations who is responsible for arranging the issuance of such receipts in a format and at a value acceptable to the Canada Revenue Agency.